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Cloud Managed Services (MSP) Tips & Tricks

How to remote control my office computer using Microsoft Teams?

Remote access control of a computer

What is Remote control of a computer using Microsoft Teams?

Remote access control of a computer is the ability to monitor and control the access to a computer which is in a different location by a user. Microsoft Teams meeting has an option to remotely access and control another computer. 

One user can easily cede control while another takes control of the shared content in Microsoft Teams during a session. The feature is vital as it helps present work, such as demonstrating a presenter's position or aid exchange of files by other participants during the meeting.  


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This makes it easier for a presenter to reach out to his audience more interactively and even enables seamless experience among participants. When a presenter shares their screen, applications, or presentations, they keep every participant on the same page. Users are able to follow closely the contents being explained in the meeting. 


Does and don'ts of remote access

It is always a good idea to having one person share their screen to keep everyone on topic. In doing so, Microsoft Teams gives the presenter options to either share their entire screen, an application or open a Microsoft whiteboard or only share a window. The options come in handy depending on the occasion.    

Only the presenter is able to share their screen, as such participants do not have the privilege of sharing their screen. The users often give or request control through the admin or the organizer in charge of the ongoing meeting. This is important as it avoids unnecessary disruptions by users.  

When a presenter shares a screen, they retain full control of the screen and can quickly move through the apps. They also get to give control access of their screen to other users participating in the meeting, especially when the session is an interactive one and requires members' participation to answer questions or help in browsing through webpages and typing on the whiteboard.  

It is advisable only to give control to people you trust, especially when sharing an app, as they may send commands that could affect your computer. Furthermore, if you have sensitive apps on your computer, someone might get access to it and tamper with them though giving unnecessary commands.


How to give access to teams 

You can use remote access or give control feature in Microsoft Teams and give the user you are meeting the ability to manipulate your screen by clicking on things, editing, or typing. It is an effective way to make your Microsoft Teams live meetings more lively and interactive if done safely.  


  • You first start by sharing your screen by moving your mouse to the bottom middle corner of the screen during a meeting, choose chat control options, select share> and either share the desktop, window, PowerPoint, or browser.

  • A red border surrounds what you are sharing, and giving access; when you move your mouse at the top of the screen, a bar comes up, and you will see a drop-down arrow saying give control. Click on it and select the user you want to give control to.

  • Two pointers will appear on the screen, one with your initials and the other with the users' initials.


The access feature enables one to access files on the presenter's PC effortlessly. This means they can edit and help the presenter during a presentation to deliver a successful interactive meeting.

Furthermore, teams can share sensitive files during a meeting across different locations without necessarily having to worry about leaks of information provided you are working with trusted members. However, when unauthorized users gain access to the control feature, they can steal and destroy sensitive information. This is always a big challenge when giving control access to users.    

If you have questions on how to remotely control Microsoft Teams and are worried about its security contact us and we will give you an in-depth guidance. You can also visit our blog for more insightful posts.


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